Well, DMS are document manage systems!!!!
the explanation--------->>
80% of corporate information resides in documents!!!!
Document management is the automated control of electronic documents from initial creation to final archiving.
Document management is the automated control of electronic documents from initial creation to final archiving.
Greater control over the production, storage, and distribution of documents, yielding greater efficiencies in the ability to reuse information, to control a document through a workflow process, and to reduce product cycle times.
2 classes of document management:
1) management of fixed images of pages.
2) management of editable documents, such as word processing files
and spreadsheets.
These two classes differ largely in the fact that images are static, while editable documents are dynamic and changing.
It is important to note that document management is not yet a single technology, but several.
The major challenge at this time is the integration of several software packages alliances and creating common standards to provide an open approach to the technologies.
ELEMENTS OF (DMS)
Underlying infrastructure: Interconnected by LANs and/or WANs. It must have characteristics such as network operating system independence, file format independence, location independence, long file names, and link tracking.
Authoring: support document creation.
Workflow: coordination of tasks, data, and people to make a business process more efficient, effective, and adaptable to change. The path of a particular document is determined by the document type. It supports functions such as authoring, revising, routing, commentary, approval, conditional branching, and the establishment of deadlines and milestones.
Storage: The core of the DMS is the database and search engines supporting storage and retrieval of documents DMSs are moving toward object-oriented databases.
Library services: refer to document control mechanisms such as checkin, checkout, audit trail, protection/security, and version control.
Presentation/distribution services: Presentation and distribution concerns the form and manner in which users are provided with information. DMSs should allow "multipurposing" where information can be distributed in different formats, such as viewed on a network
Underlying infrastructure: Interconnected by LANs and/or WANs. It must have characteristics such as network operating system independence, file format independence, location independence, long file names, and link tracking.
Authoring: support document creation.
Workflow: coordination of tasks, data, and people to make a business process more efficient, effective, and adaptable to change. The path of a particular document is determined by the document type. It supports functions such as authoring, revising, routing, commentary, approval, conditional branching, and the establishment of deadlines and milestones.
Storage: The core of the DMS is the database and search engines supporting storage and retrieval of documents DMSs are moving toward object-oriented databases.
Library services: refer to document control mechanisms such as checkin, checkout, audit trail, protection/security, and version control.
Presentation/distribution services: Presentation and distribution concerns the form and manner in which users are provided with information. DMSs should allow "multipurposing" where information can be distributed in different formats, such as viewed on a network
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